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How to Write Resume Job Description [+ Examples]

How To Write A Resume Job Description

A well-written resume job description goes far beyond a dull list of jobs and duties. In fact, a strong presentation of your knowledge and achievements can increase your chances of landing the job. Primarily, your resume job description should offer insight into your value as an employee. With these 7 tips, you will learn how to write compelling job descriptions that grab the recruiter’s attention and open doors to new career opportunities.

Why is a job description important to an employer

A resume job description is incredibly important for several reasons:

  • Establishing Credibility: A well-written job description in your resume establishes your credibility with prospective employers. It showcases what you bring to the table and why you are the perfect match for the job.
  • Demonstrating Readiness for the Role: A strong job description shows recruiters and prospective employers that you can immediately start contributing without much hand-holding or training. It conveys that you have the necessary skills and experience to hit the ground running.
  • Optimizing for Applicant Tracking Systems (ATS): Tailoring your resume job description to the specific job you are applying for is crucial. Many companies use ATS to scan and rank resumes based on keywords and skills. By optimizing your job description with specific skills and keywords, you increase your chances of getting noticed by the system and advancing in the hiring process.
  • Standing Out from Other Candidates: A well-crafted job description that aligns with the requirements of the position can help you stand out from other candidates. By highlighting your achievements and showcasing how your skills match the job description, you can make a strong impression on hiring managers.

In summary, a resume job description is essential for establishing credibility, showcasing your abilities, demonstrating readiness for the role, optimizing for ATS, and standing out from other candidates. By tailoring your job description to the specific job you are applying for and highlighting your achievements, you increase your chances of securing an interview and landing the job.

How to write an effective resume job description

Writing effective job descriptions in your resume is crucial for showcasing your skills, experiences, and accomplishments to potential employers. Here are some tips on how to write a resume job description:

Step 1: Include relevant information

Start the job description section at the top half of the first page of your resume. Include the job title, company name, location, dates of employment, and a brief overview of your responsibilities and achievements.

Step 2: Highlight accomplishments

 Instead of simply listing your job duties, focus on your measurable accomplishments and the impact you made in each role. Use specific examples and quantify your achievements whenever possible. This helps employers understand the value you can bring to their organization.

For example, instead of saying “Responsible for managing a team,” you could say “Managed a team of 15 employees and successfully increased productivity +15% YTD”.

Step 3: Use concise language

 Craft impactful statements by using strong action verbs and removing unnecessary pronouns and articles. Begin phrases or sentences with verbs to make your descriptions more engaging and dynamic. Choose words that demonstrate your skills and show that you have made a positive impact in your previous roles.

Step 4: Tailor descriptions to the job

 Customize your job descriptions to align with the requirements and responsibilities of the position you are applying for. Highlight relevant skills and experiences that directly relate to the job you are seeking.

Step 5: Follow a reverse chronological order

Start with your most recent or current job and work backward in time. This format is commonly used and helps employers easily understand your career progression.

Step 6: Always use bullet points

Use bullet points to showcase the responsibilities and achievements for each previous job. Bullet points should be concise and to the point. They do not require long sentences or punctuation.

Remember, the goal of a resume job description is to effectively communicate your experiences and achievements to potential employers. By following these tips, you can create compelling job descriptions that highlight your qualifications and increase your chances of getting noticed by hiring managers.

Including relevant keywords in resume job descriptions

Including relevant keywords in resume job descriptions is crucial for catching the attention of hiring managers and applicant tracking systems (ATS) that scan resumes.

  • Review the job posting: Carefully analyze the job posting or job description of the position you are applying for. Identify keywords and phrases that are frequently mentioned and align with the requirements of the role.
  • Identify core skills and qualifications: Identify the core skills, qualifications, and experience necessary for the job. These could include technical skills, industry-specific knowledge, certifications, or soft skills. Incorporate these keywords naturally into your job descriptions.
  • Quantify achievements: Whenever possible, quantify your achievements and provide specific results or metrics. This not only makes your resume more impactful but also helps incorporate keywords. 
  • Avoid keyword stuffing: While it’s important to include keywords, avoid overloading your resume with them. Use keywords naturally and in context, ensuring that your descriptions flow smoothly and remain focused on your accomplishments and responsibilities.

By including the right keywords, you increase the chances of your resume standing out and passing through ATS screenings.

Resume job description examples

Resume job descriptions are an essential part of your resume, as they provide specific details about your previous jobs and experiences. Including accurate and well-written job descriptions can help highlight your skills, achievements, and qualifications to potential employers. Here are some examples of resume job descriptions:

#1. Customer Service Job Description Example

Customer Service Associate, Timmy’s Retail, Columbus, Ohio
January 2011 – March 2016

  • Emphasized customer satisfaction by resolving circa 170 customer queries every week.
  • Spearheaded weekly strategy meetings and suggested a new ticketing system that decreased response time by 23%.
  • Named employee of the month 24 times for proactive attitude and high customer satisfaction.

#2. Executive Assistant Job Description Sample

Executive Assistant, BrightWay Inc., Boston, Massachusetts
September 2017 – November 2020

  • Developed and implemented a new filing system that increased productivity and saved up to 1 hour’s work daily.
  • Realized $2800 in monthly savings by reducing unneeded expenses and finding better deals for office supplies.

#3. Front Office Job Description Sample

Front Office Receptionist, Lilly & Co, New York , New York
May 2018 – November 2023

  • Implemented a new appointment scheduling system, resulting in a 23% increase in efficiency and a cost savings of $7,500 per year.
  • Providing support with various administrative tasks, which may include organizing files, entering data, and preparing documents.
  • Providing general information to visitors and clients.
  • Assisting with event planning and coordination.

#4. Project Manager Job Description Sample

Project Manager, Nordisk, Columbus, Ohio
Jun 2019 – November 2023

  • Designed an accelerated program roadmap, saving 25% on expenditures and delivering completed implementation three months ahead of schedule
  • Directed a $2M corporate headquarters relocation project, delivering target outcomes on time and under budget
  • Coordinating internal resources and third-party vendors to ensure the seamless completion of projects.

#5. Sales Manager Job Description Sample

Sales Manager, Blue Hill Holdings, New York, New York
July 2015 – December 2020

  • Trained and onboarded 13 sales agents, 11 of whom are still a part of the company
  • Increased annual sales revenue by 18% through the usage of a new sales system
  • Utilized strong negotiation and communication skills to sign new clients, exceeding monthly sales goals by 34%

#6. Supervisor Job Description Sample

Supervisor, Honeywell Gropup, New York , New York
September 2017 – November 2023

  • Led a team that successfully completed a project three weeks ahead of schedule, resulting in cost savings of $87,000.
  • Successfully completed specialized projects, such as implementing a new customer service system that resulted in a 27% increase in customer satisfaction ratings.
  • Coach, resolve issues, and provide guidance and support for individual development needs.

#7. Teacher Job Description Example

Teacher, Manhattan Upper School
September 2017 – November 2020

  • Developed and implemented lesson plans based on curriculum guidelines.
  • Delivered engaging and interactive lessons to students.
  • Assessed student performance and provided feedback and grades.
  • Communicated with parents/guardians regarding student progress and behavior.

A strong resume job description aims to demonstrate the value and expertise that make you the perfect fit for the job. By following the tips above, you will create an impactful job description that will impress the recruiter and help you stand out.


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