Sending a concise, professional thank you email after an interview may make a big difference in your job search’s success. It’s a small detail that can help you stand out, move along in the hiring process, and establish a professional network. Thus, it’s crucial to know what to write in your thank you email after an interview and when to send it. By reiterating your gratitude for and excitement about the job, you will make the interviewer feel valued and leave a lasting impression. In turn, this can make your chances of landing the job skyrocket.
Table of Contents
- When should I send thank you email after an interview?
- How long should my thank you note be?
- How to write a thank-you email after a video interview
- Subject line examples
- Thank you email after an interview sample
- Short thank you email after an interview
- Thank you email after a phone interview
When should I send thank you email after an interview?
It’s best to send the thank you email after the interview as soon as possible. In fact, CNBC suggests sending your thank you email after an interview during 24 – 48 hours. Ideally, you should send the note immediately after the interview or within one business day. Also, remember to send an email to everyone you interviewed, not only the interviewer. Regardless of when the recipients read your email, it will remind them of your interview and demonstrate your enthusiasm for the job.
How long should my thank you note be?
Your thank you email after an interview should be concise and to the point. That means you should keep the text to no more than 3-6 short paragraphs. Keeping your thank you email short will ensure that the recipient will have time to read it and won’t just scan through it.
How to write a thank-you email after a video interview
Time needed: 14 minutes
How to write a thank-you email
- Use a powerful subject line
Choose your subject line carefully. Because it acts as a preview of the email’s contents, the subject line should be brief yet comprehensive enough to grab the reader’s attention.
- Address the recipient(s) appropriately
At the beginning of your email, use the proper greeting. It will be best to use the standard “Dear Mr./Mrs. Last Name” in most cases. However, if you know the person well or have established an informal greeting during the interview, you may also use “Dear First Name.” Otherwise, stick to Mr., Mrs., or their respective title. And, of course, if you interviewed with multiple people, send a tailored email after the interview to each one.
- Show your enthusiasm
It’s crucial to be sincere when expressing your gratitude and excitement. Start the email off by thanking the interviewer for the opportunity and their time. Then, reiterate your enthusiasm for the position and the company by pointing out the main aspects that resonate with you. Remember to focus mainly on thanking the interviewer, showing that you appreciate their time, and demonstrating your eagerness to join the company.
- Mention something unique from the interview
To make the note personalized, identify a specific topic from the interview that caught your attention. Then, briefly explain why this aspect of the job or company resonated with you. This is also a great point to sprinkle in some of your most relevant skills. For example, you can explain how you will use these skills in the area that you found interesting to propel the company forward.
- Ask about the next steps
It’s always good to demonstrate an interest in the following steps of the hiring process. This shows that you’re enthusiastic and ready to proceed forward. Also, asking about additional documents you can provide to move on to the next steps is a great way to express your readiness.
- Close with a call to action
A formal closing is a must, but don’t forget a solid call to action at the end of your email. Here, you can remind them about a call you have scheduled with them or give them a perceived deadline for a response. For example, if they mentioned the next round of interviews would be in a week during the interview, mention that you look forward to hearing from them by then.
Subject line examples
“Thank you, Mr./Mrs. Last Name!”
“I enjoyed learning more about the [job title] position!”
“Thank you for your time and information!“
“Thank you for the [job title] interview on [day]!”
Sample thank you email after an interview
Subject Line: Thank you, Ms. Jones! Dear Ms. Jones, Thank you for taking the time to speak with me about the position of Senior Data Analyst at AMB Inc. I appreciate your time and the opportunity to interview for this role. After chatting with you and your colleagues, I feel I would be an excellent fit for this role, providing the rapid learning and adaptability required for such a diverse position. In addition to my eagerness to succeed, I can contribute the analytic, system programming, and technical abilities required for the job. I am enthusiastic about working with you and for the company. I look forward to hearing from you once the final choices on the candidates for this position are made. If you require any further information, please do not hesitate to contact me at any time. My cell phone number is (111) 222–3333. Once again, thank you for your time and consideration. Sincerely, [Your Full Name]
Short thank-you email after an interview
Dear Mr./Mrs. [Last Name], It was a pleasure to meet with you today to discuss the [job title] position at [company]. Thank you for taking the time to speak with me about this opportunity and explaining the job details. The position sounds like a perfect fit for my experience in [essential job requirements], and I believe I would make a valuable addition to your company. If there is any additional information that I can provide you with, please let me know. Thank you again for your time and consideration. Faithfully, [Your Full Name]
Examples of thank you email after an interview
The type of email you write will depend on many factors. So, take into consideration the company, industry, seniority level, and position when writing your email. Then, adjust the vocabulary, length, and tone that you use in your writing. Unless you are absolutely sure that an informal tone is acceptable, stick to formal greetings and content.
Thank-you email note for an analyst position
Dear Mr./Mrs. [Last Name], Thank you for taking the time today to interview me for the Financial Analyst role at XYZ Company. I had a great time discussing the opportunity with you and believe it would be a perfect fit for both sides. The company culture at [Company Name] was one of the things that really stuck out to me. I can easily imagine myself blending in with the team and flourishing in the work atmosphere. Furthermore, the company’s aim of assisting anybody in reaching financial freedom truly resonates with my values, and I’d be thrilled to contribute to that mission. Thank you for your time and attention once more. Please get in touch with me if there is any other information that I can supply to assist you in making your decision. Sincerely, [Your Full Name]
A thank-you email after a Zoom interview
Good morning Mr./Mrs. [Last Name], Thank you for taking the time yesterday to conduct the video interview for the [job title] position with me. While I understand that an in-person interview would have been better, I’m happy we had the opportunity to speak. It was exciting to learn about the company culture and the job requirements. I was really interested in [insert specific issues raised during the interview]. It increased my confidence that I could excel in this position. It was also fantastic to learn about [particular statement or topic of discussion during the interview]. Please do not hesitate to contact me if you have any questions or if there is anything I can do to move ahead in the hiring process. Thank you once more for your time and valuable discussion. Best regards, [Your Full Name]
Sample thank you email after a phone interview
Dear Mr./Mrs. [Last Name], I’m writing you this email to express my gratitude for the chance to interview for the position of [job title] and for the great discussion we had. It was a genuine pleasure, and I eagerly await the opportunity to speak with you in person. It was exciting to hear that you are especially seeking someone with [skills discussed during the interview] since I have been studying it for the past year, and it is precisely the type of work I would love to perform daily. I also appreciated hearing about your personal interest in [personal topic that came up during the interview], as I am very passionate about that as well. I am looking forward to hearing from you about the next stages of the recruiting process so I can be adequately prepared. Thank you again for the opportunity and your time. Best regards, [Your Full Name]
Although it may seem like an insignificant detail, you should take great care with writing a thank you email after an interview. These short follow-up messages can show the hiring manager that you are professional, can communicate effectively, and are genuinely enthusiastic about the position. All of these characteristics can come into play in the final rounds of the hiring process. So, make sure to always send a thank you after an interview. It can be short as long as you express your gratitude and readiness to move forward in the recruiting process. Making it personal can go a long way, so try to include something unique from the interview. By sending a genuine, professional thank you email, you will ensure that the interviewer remembers you and you leave the best impression possible.